High School Counselor Information

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Help your students by submitting their high school grades in a timely manner. Please submit the seven-semester high school grade point average (calculated on a 4.0 scale) for every high school senior by April 30, but absolutely no later than May 31.

IMPORTANT: Certification of the HELP CORE must be received by April 30 for students applying for the HELP Scholarship.

Two Ways to Submit High School Grades:

  1. Secure Document Share Portal
    Follow instructions, available below, to prepare an electronic file; then upload the file to the Secure Document Share Portal. This method requires NO encryption. Step-by-step instructions are available HERE. You will need a Username and Password. Your Username* is assigned to you after you apply for your Counselor PIN.  Your Password is the same as your Counselor PIN.  Follow instructions below for requesting a Counselor PIN. *Note:  Usernames assigned to counselors for Share Portal access prior to implementation of the new Counselor PIN application process (before March 12, 2015) will not change.  Counselors applying for a Counselor PIN through the new process will be assigned a Username. Please be patient as the Office implements the new process and seeks to accommodate many new users.
  2. Secure Counselor Web Application Step-by-step instructions are available HERE. To submit grades online, you will need to log in with an Email Address and Counselor PIN.  Your login Email Address is the primary email address you provide when you apply for your Counselor PIN.  Follow instructions below for requesting a Counselor PIN.

***Do NOT Mail CDs Containing Electronic Files or Email Electronic File Attachments***
To ensure the safety of Mississippi student information, the Office will no longer accept files submitted as attachments via email or on CD via regular mail.

Three Ways to Certify the HELP Core Curriculum:

HELP Scholarship applicants must complete a specific HELP Core Curriculum.  As required by law, completion of the HELP Core Curriculum must be certified by the high school counselor. The following methods of certification are accepted:

  1. Counselor certifies completion of the HELP Core Curriculum on the Grade File (no transcript required). Follow instructions, available below for preparing the electronic Grade File; then submit the file using one of the methods listed above.
  2. Counselor certifies completion of the HELP Core Curriculum online through the Secure Counselor Web Application. You will be required to log in using your Email Address and Counselor PIN. Your login Email Address is the primary email address you provide when you apply for your Counselor PIN.  Follow instructions below for requesting a Counselor PIN.  After logging in, you will see options to ”Submit Student Information,” “Check Student Application Status,” or “Update Personal Counselor Account Information.” Choose “Submit Student Information” to provide the requested information.
  3. Counselor certifies completion of the HELP Core Curriculum on the HELP Applicant List.  A list of HELP applicants from each high school will be posted on the Secure Document Share Portal (for all schools with Share Portal access) during the first week of April, following the March 31 online application deadline.  Once the HELP Applicant Lists have been posted, the Office will send an email notification and post a notice at the top of this webpage.

How to Prepare an Electronic Grade File:

The following link provides a template for the information that should be provided in the electronic grade file:

The following documents have been created over time by high school counselors and technical analysts to help counselors extract data from various student information systems.

How to Obtain a Counselor PIN: 

The Office implemented a NEW Counselor Certification and PIN Application Process in March 2015 in an effort to better protect student data and to allow Mississippi to participate in the national FAFSA Completion Project.   The new process will allow the Office to share student-level FAFSA completion data (FAFSA completion status, FAFSA completion date, and verification status) directly with high school counselors.  The FAFSA data, as well as student-level state aid data will be available to counselors on-demand for the first time ever beginning in September 2015.

Two important steps must be taken before the data-sharing can start:

Step 1: A new Participation Agreement must be signed by each public school district or private school and returned to the Mississippi Office of Student Financial Aid at 3825 Ridgewood Road, Jackson, MS 39211.  This is a federal requirement.   

Step 2: Individual high school counselors must apply for a Counselor PIN by completing the Counselor Certification and PIN Application process through the Secure Counselor Web Application. Upon completion of the online PIN application form, the counselor will be assigned a Counselor PIN. 

  • If the school/district has completed Step 1 by submitting the signed Participation Agreement, the PIN will be emailed to the counselor immediately upon completion of the form. 
  • If the school/district has not completed Step 1 by submitting the signed Participation Agreement, the counselor will see an error message indicating that the Participation Agreement has not been filed.  Once the Participation Agreement is received, the PIN will automatically be emailed to the counselor.  The counselor will not need to initiate another PIN application.

The Counselor PIN is used to access the Secure Counselor Web Application and the Secure Document Share Portal.

Check the application status of your students.  NOTE: You must have a Counselor PIN to log in.

 

The following high school grades have been processed. The list is presented in alphabetical order by high school.

Date Processed
High School
04/03/2015
Aberdeen High School
04/17/2015
Alcorn Central High School
03/16/2015
Amory High School
03/18/2015
Bay High School
04/28/2015
Bay Springs High School
03/27/2015
Belmont High School
04/23/2015
Biggersville High School
04/08/2015
Biloxi High School
07/01/2015
Blue Mountain High School
05/27/2015
Booneville High School
03/20/2015
Brandon High School
03/18/2015
Brookhaven Academy
04/21/2015
Brookhaven High School
03/24/2015
Bruce High School
04/21/2015
Byhalia High School
04/02/2015
Caledonia High School
05/27/2015
Calhoun Academy
02/23/2015
Calhoun City High School
03/31/2015
Callaway High School
05/18/2015
Canton High School
03/27/2015
Carroll Academy
04/22/2015
Cathedral School
03/18/2015
Center Hill High School
04/09/2015
Central Academy
05/20/2015
Central Holmes Christian School
05/26/2015
Centreville Academy
04/08/2015
Choctaw County High School
04/17/2015
Christian Collegiate Academy
04/28/2015
Clarkdale High School
03/18/2015
Clinton Christian Academy
04/28/2015
Clinton High School
05/07/2015
Collins High School
04/28/2015
Columbia Academy
03/31/2015
Columbia High School
04/15/2015
Columbus High School
03/18/2015
Copiah Academy
03/27/2015
Corinth High School
04/28/2015
Crystal Springs High School
03/31/2015
Delta Academy
04/02/2015
Desoto Central High School
04/17/2015
D’Iberville High School
05/19/2015
East Central High School
04/02/2015
East Rankin Academy
03/18/2015
East Webster High School
03/16/2015
Enterprise Attendance Center
04/28/2015
Enterprise Consolidated High School
04/03/2015
Ethel High School
02/18/2015
Eupora High School
04/09/2015
Falkner High School
03/20/2015
Florence High School
04/27/2015
Forest High School
03/27/2015
Forest Hill High School
04/02/2015
Franklin County High School
05/19/2015
Gautier High School
06/25/2015
Gentry High School
04/09/2015
George County High School
04/03/2015
Germantown High School
04/06/2015
Grace Christian School
05/05/2015
Greene County High School
03/16/2015
Greenville Christian School
03/18/2015
Grenada High School
04/01/2015
Gulfport High School
04/30/2015
Hamilton High School
04/02/2015
Hancock High School
04/01/2015
Harrison Central High School
04/09/2015
Hartfield Academy
04/15/2015
Hatley High School
04/23/2015
Hattiesburg High School
06/05/2015
Hazlehurst High School
04/28/2015
Heidelburg Academy
03/12/2015
Hernando High School
02/24/2015
Hickory Flat Attendance Center
04/02/2015
Hillcrest Christian School
04/28/2015
Horn Lake High School
04/28/2015
H W Byers High School
03/24/2015
Independence High School
03/18/2015
Indianola Academy
06/04/2015
Ingomar Attendance Center
03/25/2015
Itawamba Agricultural High School
04/17/2015
Jackson Academy
03/31/2015
Jackson Preparatory School
03/27/2015
Jim Hill High School
04/30/2015
John F Kennedy High School
04/28/2015
J Z George High School
04/06/2015
Kirk Academy
04/06/2015
Kosciusko High School
04/06/2015
Kossuth High School
04/06/2015
Lafayette High School
06/11/2015
Lake Cormorant High School
04/21/2015
Lamar Christian School
04/02/2015
Lamar School
03/27/2015
Lanier High School
05/21/2015
Laurel Christian High School
04/21/2015
Lawrence County High School
04/28/2015
Leake County High School
04/03/2015
Lee Academy
05/18/2015
Leland High School
04/01/2015
Lewisburg High School
03/31/2015
Long Beach High School
03/18/2015
Louisville High School
03/17/2015
Loyd Star High School
02/24/2015
Madison Central High School
03/24/2015
Madison-Ridgeland Academy
03/11/2015
Magnolia Heights High School
04/23/2015
Mantachie High School
04/08/2015
McComb High School
03/20/2015
McLaurin High School
04/30/2015
Mendenhall High School
04/17/2015
Meridian High School
03/11/2015
Miss School For Math And Science
04/27/2015
Miss School For The Arts
06/04/2015
Mize High School
04/28/2015
Mooreville High School
03/27/2015
Murrah High School
04/22/2015
Nanih Waiya High School
03/31/2015
Neshoba Central High School
04/06/2015
Nettleton High School
04/01/2015
New Albany High School
04/09/2015
New Hope High School
04/30/2015
Northeast Jones High School
04/02/2015
Northeast Lauderdale High School
06/08/2015
North Forrest High School
05/21/2015
North Pike High School
04/03/2015
Northpoint Christian School
03/20/2015
Northwest Rankin High School
07/24/2015
Noxapater High School
06/09/2015
Oak Grove High School
04/21/2015
Oak Hill Academy
04/30/2015
O’Bannon High School
04/06/2015
Ocean Springs High School
04/23/2015
Olive Branch High School
03/27/2015
Our Lady Academy
04/15/2015
Oxford High School
04/08/2015
Parklane Academy
03/17/2015
Park Place Christian School
05/18/2015
Pascagoula High School
04/15/2015
Pass Christian High School
04/21/2015
Pearl High School
04/02/2015
Pearl River Central High School
03/20/2015
Pelahatchie Attendance Center
04/23/2015
Perry Central High School
04/09/2015
Petal High School
03/18/2015
Picayune Memorial High School
03/24/2015
Pillow Academy
03/20/2015
Pisgah High School
03/27/2015
Pontotoc High School
04/28/2015
Poplarville High School
07/07/2015
Porter’s Chapel Academy
02/24/2015
Prentiss Christian School
04/06/2015
Presbyterian Christian School
03/27/2015
Provine High School
03/20/2015
Puckett High School
04/28/2015
Purvis High School
04/06/2015
Raleigh High School
05/20/2015
Ray Brooks School
05/06/2015
Raymond High School
03/17/2015
Rebul Academy
04/28/2015
Resurrection Catholic School
03/20/2015
Richland High School
03/27/2015
Richton High School
04/01/2015
Ridgeland High School
04/28/2015
Riverside High School
05/11/2015
Riverside High School Update
03/18/2015
Saint Aloysius High School
04/28/2015
Saint Andrew’s Episcopal School
04/30/2015
Saint Joseph High School Greenville
03/31/2015
Saint Joseph High School Madison
04/06/2015
Saint Martin High School
04/21/2015
Saint Patrick Catholic School
02/18/2015
Saint Stanislaus School
04/03/2015
Saltillo High School
04/27/2015
Scott Central High School
04/23/2015
Seminary High School
05/11/2015
Senatobia High School
04/21/2015
Shannon High School
05/11/2015
Shannon High School Update
03/18/2015
Smithville High School
04/21/2015
Southaven High School
06/09/2015
South Delta High School
04/28/2015
Southeast Lauderdale High School
04/09/2015
South Jones High School
04/23/2015
South Panola High School
02/18/2015
Starkville Academy
04/01/2015
Starkville High School
03/11/2015
Stone High School
04/06/2015
Stringer Attendance Center
04/28/2015
Sumrall High School
04/03/2015
Sylva Bay High School
04/09/2015
Taylorsville High School
03/18/2015
Terry High School
04/01/2015
Terry High School Revised
05/18/2015
Thrasher High School
04/06/2015
Tishomingo County High School
04/23/2015
Tremont High School
05/08/2015
Tricounty Academy
04/03/2015
Trinity Episcopal Day School
04/01/2015
Tupelo Christian Prep School
02/18/2015
Tupelo High School
03/24/2015
Tupelo High School Revised
04/28/2015
Tylertown High School
04/03/2015
Union High School
03/18/2015
Vancleave High School
03/27/2015
Vardaman High School
04/23/2015
Vicksburg High School
07/28/2015
Victory Christian Academy
05/14/2015
Walnut High School
03/20/2015
Warren Central High School
04/17/2015
Washington School
04/02/2015
Water Valley High School
03/17/2015
Wayne County High School
04/28/2015
Wesson Attendance Center
04/15/2015
West Bolivar High School
04/30/2015
West Harrison High School
04/06/2015
West Jones High School
04/06/2015
West Lauderdale High School
04/02/2015
West Lincoln High School
04/23/2015
West Marion High School
04/30/2015
West Point High School
04/17/2015
West Union High School
06/08/2015
Wheeler Attendance Center
03/27/2015
Wingfield High School
04/03/2015
Winona High School
03/27/2015
Yazoo County High School

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