High School Counselor Information

Alert: Keep Up-to-Date on MS State Financial Aid Newsletters by visiting our Archive

Attention Counselors!  Do not submit grades before the end of the fall semester.  Although the application opened early, 7-semester grades should not be submitted until the spring semester.  We will not process grade files submitted before the spring semester.

Help your students by submitting their high school grades in a timely manner. Please submit the seven-semester high school grade point average (calculated on a 4.0 scale) for every high school senior by April 30, but absolutely no later than May 31.

IMPORTANT: Certification of the HELP CORE must be received by April 30 for students applying for the HELP Scholarship.

Generate Student Reports on Demand:

Counselors can now generate reports in an easy-to-use Excel format containing state aid application and FAFSA completion data for individual students at their high school.  To access the reports, counselors must log in to the Secure Counselor Web Application and select “Generate Student Reports”.  Report data is continuously updated, and counselors are encouraged to generate reports as often as necessary.  Two reports are currently available:

  1. The State Aid Application Status Report shows which students have applied for state aid, when applications were received, and what documents, if any, are missing.
  2.  The FAFSA Completion Status Report shows which students have submitted the FAFSA, when the FAFSA was submitted, whether the submitted FAFSA was complete or incomplete, and whether the student has been selected for verification. .

Two Ways to Submit High School Grades:

  1. Secure Document Share Portal
    Follow instructions, available below, to prepare an electronic file; then upload the file to the Secure Document Share Portal. This method requires NO encryption. Step-by-step instructions are available HERE. You will need a Username and Password. Your Username* is assigned to you after you apply for your Counselor PIN.  Your Password is the same as your Counselor PIN.  Follow instructions below for requesting a Counselor PIN. *Note:  Usernames assigned to counselors for Share Portal access prior to implementation of the new Counselor PIN application process (before March 12, 2015) did not change.  Counselors applying for a Counselor PIN after March 2015 will be assigned a Username.
  2. Secure Counselor Web Application Step-by-step instructions are available HERE. To submit grades online, you will need to log in with an Email Address and Counselor PIN.  Your login Email Address is the primary email address you provide when you apply for your Counselor PIN.  Follow instructions below for requesting a Counselor PIN.

***Do NOT Mail CDs Containing Electronic Files or Email Electronic File Attachments***
To ensure the safety of Mississippi student information, the Office will no longer accept files submitted as attachments via email or on CD via regular mail.

Three Ways to Certify the HELP Core Curriculum:

HELP Scholarship applicants must complete a specific HELP Core Curriculum.  As required by law, completion of the HELP Core Curriculum must be certified by the high school counselor. The following methods of certification are accepted:

  1. Counselor certifies completion of the HELP Core Curriculum on the Grade File. Follow instructions, available below for preparing the electronic Grade File; then submit the file using one of the methods listed above.
  2. Counselor certifies completion of the HELP Core Curriculum online through the Secure Counselor Web Application. You will be required to log in using your Email Address and Counselor PIN. Your login Email Address is the primary email address you provide when you apply for your Counselor PIN.  Follow instructions below for requesting a Counselor PIN.  After logging in, select the option to “Submit Student Information.”
  3. Counselor certifies completion of the HELP Core Curriculum on the State Aid Application Status Report.  AFTER the March 31 online application deadline for HELP, counselors can log in to the Secure Counselor Web Application and select the option to “Generate Student Reports”.  The counselor can generate a State Aid Application Status Report.  The counselor can then satisfy the HELP Core Curriculum in the appropriate column and upload the report to the Secure Document Share Portal.

How to Prepare an Electronic Grade File:

The following link provides a template for the information that should be provided in the electronic grade file:

The following documents have been created over time by high school counselors and technical analysts to help counselors extract data from various student information systems.

How to Obtain a Counselor PIN:

The Office implemented a NEW Counselor Certification and PIN Application Process in March 2015 in an effort to better protect student data and to allow Mississippi to participate in the national FAFSA Completion Project.   The new process will allow the Office to share student-level FAFSA completion data (FAFSA completion status, FAFSA completion date, and verification status) directly with high school counselors.  The FAFSA data, as well as student-level state aid data will be available to counselors on-demand for the first time ever beginning in September 2015.

Two important steps must be taken before the data-sharing can start:

Step 1: A new Participation Agreement must be signed by each public school district or private school and returned to the Mississippi Office of Student Financial Aid at 3825 Ridgewood Road, Jackson, MS 39211.  This is a federal requirement.   

Step 2: Individual high school counselors must apply for a Counselor PIN by completing the Counselor Certification and PIN Application process through the Secure Counselor Web Application. Upon completion of the online PIN application form, the counselor will be assigned a Counselor PIN. 

  • If the school/district has completed Step 1 by submitting the signed Participation Agreement, the PIN will be emailed to the counselor immediately upon completion of the form. 
  • If the school/district has not completed Step 1 by submitting the signed Participation Agreement, the counselor will see an error message indicating that the Participation Agreement has not been filed.  Once the Participation Agreement is received, the PIN will automatically be emailed to the counselor.  The counselor will not need to initiate another PIN application.

The Counselor PIN is used to access the Secure Counselor Web Application and the Secure Document Share Portal.

Check the application status of your students.  NOTE: You must have a Counselor PIN to log in.

The following high school grades have been processed. The list is presented in alphabetical order by high school.

Date Processed
High School
02/06/2017
Amory High School
03/22/2017
Baldwyn High School
03/09/2017
Bay High School
03/20/2017
Bay Springs High School
02/02/2017
Belmont High School
01/31/2017
Brandon High School
01/30/2017
Brookhaven Academy
02/09/2017
Brookhaven High School
03/08/2017
Bruce High School
02/03/2017
Caledonia High School
01/24/2017
Center Hill High School
02/14/2017
Central Academy
03/01/2017
Charleston High School
02/27/2017
Choctaw County High School
02/06/2017
Clinton Christian Academy
03/01/2017
Clinton High School
02/02/2017
Copiah Academy
01/20/2017
Corinth High School
02/09/2017
East Rankin Academy
03/08/2017
Enterprise Attendance Center
03/08/2017
Enterprise Cons High School
02/03/2017
Ethel High School
01/24/2017
Falkner High School
01/30/2017
Florence High School
03/15/2017
George County High School
02/03/2017
Germantown High School
03/15/2017
Greene County High School
01/20/2017
Greenville Christian School
01/20/2017
Grenada High School
03/15/2017
Gulfport High School
03/08/2017
Hancock High School
03/08/2017
Hartfield Academy
03/07/2017
Hatley High School
02/17/2017
Hernando High School
02/06/2017
Independence High School
02/20/2017
Indianola Academy
01/19/2017
Itawamba Agricultural High School
03/09/2017
Jackson Academy
02/13/2017
Jackson Preparatory School
02/22/2017
JZ George High School
02/20/2017
Kirk Academy
02/16/2017
Kossuth High School
03/23/2017
Lafayette High School
01/30/2017
Lamar School
02/03/2017
Lamar Christian School
01/19/2017
Lee Academy
02/13/2017
Long Beach High School
02/14/2017
Louisville High School
02/22/2017
Loyd Star High School
02/08/2017
Madison Central High School
01/30/2017
McLaurin High School
02/06/2017
Mendenhall High School
01/20/2017
Mississippi School Math Sciences
03/22/2017
Murrah High School
02/16/2017
Nanih Waiya School
02/13/2017
Neshoba Central High School
03/22/2017
Northeast Lauderdale High School
02/13/2017
North Pike High School
02/06/2017
Northpoint Christian School
02/03/2017
Oak Hill Academy
02/09/2017
Ocean Springs High School
02/08/2017
Our Lady Academy
02/13/2017
Parklane Academy
03/20/2017
Pass Christian High School
02/02/2017
Pelahatchie Attendance Center
03/10/2017
Petal High School
02/14/2017
Picayune Memorial High School
01/20/2017
Pillow Academy
02/02/2017
Pisgah High School
02/14/2017
Prentiss Christian School
02/02/2017
Puckett High School
02/23/2017
Raleigh High School
03/22/2017
Ray Brooks School
02/23/2017
Resurrection Catholic School
03/15/2017
Ridgeland High School
02/14/2017
Saint Martin High School
02/06/2017
Saint Patrick Catholic High School
01/24/2017
Saltillo High School
01/19/2017
Smithville High School
02/23/2017
Southeast Lauderdale High School
02/13/2017
Starkville Academy
03/23/2017
Strayhorn High School
02/17/2017
Stone High School
02/17/2017
Stringer Attendance Center
02/17/2017
Sylva Bay Academy
01/19/2017
Taylorsville Attendance Center
03/10/2017
Terry High School
03/10/2017
Tishomingo County High School
03/16/2017
Tremont High School
02/13/2017
Tri County Academy
02/15/2017
Tupelo High School
02/02/2017
Vancleave High School
03/23/2017
Warren Central High School
01/19/2017
Washington School
01/19/2017
Wesson Attendance Center
02/23/2017
West Jones High School
02/15/2017
West Lauderdale High School
03/16/2017
West Lincoln High School
03/23/2017
Wheeler Attendance Center