High School Counselor Information

Alert: Keep Up-to-Date on MS State Financial Aid Newsletters by visiting our Archive

Help your students by submitting their high school grades in a timely manner. Please submit the seven-semester high school grade point average (calculated on a 4.0 scale) for every high school senior by April 30, but absolutely no later than May 31.

IMPORTANT: Certification of the HELP CORE must be received by April 30 for students applying for the HELP Scholarship.

Generate Student Reports on Demand:

Counselors can now generate reports in an easy-to-use Excel format containing state aid application and FAFSA completion data for individual students at their high school.  To access the reports, counselors must log in to the Secure Counselor Web Application and select “Generate Student Reports”.  Report data is continuously updated, and counselors are encouraged to generate reports as often as necessary.  Two reports are currently available:

  1. The State Aid Application Status Report shows which students have applied for state aid, when applications were received, and what documents, if any, are missing.
  2.  The FAFSA Completion Status Report shows which students have submitted the FAFSA, when the FAFSA was submitted, whether the submitted FAFSA was complete or incomplete, and whether the student has been selected for verification. .

Two Ways to Submit High School Grades:

  1. Secure Document Share Portal
    Follow instructions, available below, to prepare an electronic file; then upload the file to the Secure Document Share Portal. This method requires NO encryption. Step-by-step instructions are available HERE. You will need a Username and Password. Your Username* is assigned to you after you apply for your Counselor PIN.  Your Password is the same as your Counselor PIN.  Follow instructions below for requesting a Counselor PIN. *Note:  Usernames assigned to counselors for Share Portal access prior to implementation of the new Counselor PIN application process (before March 12, 2015) did not change.  Counselors applying for a Counselor PIN after March 2015 will be assigned a Username.
  2. Secure Counselor Web Application Step-by-step instructions are available HERE. To submit grades online, you will need to log in with an Email Address and Counselor PIN.  Your login Email Address is the primary email address you provide when you apply for your Counselor PIN.  Follow instructions below for requesting a Counselor PIN.

***Do NOT Mail CDs Containing Electronic Files or Email Electronic File Attachments***
To ensure the safety of Mississippi student information, the Office will no longer accept files submitted as attachments via email or on CD via regular mail.

Three Ways to Certify the HELP Core Curriculum:

HELP Scholarship applicants must complete a specific HELP Core Curriculum.  As required by law, completion of the HELP Core Curriculum must be certified by the high school counselor. The following methods of certification are accepted:

  1. Counselor certifies completion of the HELP Core Curriculum on the Grade File. Follow instructions, available below for preparing the electronic Grade File; then submit the file using one of the methods listed above.
  2. Counselor certifies completion of the HELP Core Curriculum online through the Secure Counselor Web Application. You will be required to log in using your Email Address and Counselor PIN. Your login Email Address is the primary email address you provide when you apply for your Counselor PIN.  Follow instructions below for requesting a Counselor PIN.  After logging in, select the option to “Submit Student Information.”
  3. Counselor certifies completion of the HELP Core Curriculum on the State Aid Application Status Report.  AFTER the March 31 online application deadline for HELP, counselors can log in to the Secure Counselor Web Application and select the option to “Generate Student Reports”.  The counselor can generate a State Aid Application Status Report.  The counselor can then satisfy the HELP Core Curriculum in the appropriate column and upload the report to the Secure Document Share Portal.

How to Prepare an Electronic Grade File:

The following link provides a template for the information that should be provided in the electronic grade file:

The following documents have been created over time by high school counselors and technical analysts to help counselors extract data from various student information systems.

How to Obtain a Counselor PIN:

The Office implemented a NEW Counselor Certification and PIN Application Process in March 2015 in an effort to better protect student data and to allow Mississippi to participate in the national FAFSA Completion Project.   The new process will allow the Office to share student-level FAFSA completion data (FAFSA completion status, FAFSA completion date, and verification status) directly with high school counselors.  The FAFSA data, as well as student-level state aid data will be available to counselors on-demand for the first time ever beginning in September 2015.

Two important steps must be taken before the data-sharing can start:

Step 1: A new Participation Agreement must be signed by each public school district or private school and returned to the Mississippi Office of Student Financial Aid at 3825 Ridgewood Road, Jackson, MS 39211.  This is a federal requirement.   

Step 2: Individual high school counselors must apply for a Counselor PIN by completing the Counselor Certification and PIN Application process through the Secure Counselor Web Application. Upon completion of the online PIN application form, the counselor will be assigned a Counselor PIN. 

  • If the school/district has completed Step 1 by submitting the signed Participation Agreement, the PIN will be emailed to the counselor immediately upon completion of the form. 
  • If the school/district has not completed Step 1 by submitting the signed Participation Agreement, the counselor will see an error message indicating that the Participation Agreement has not been filed.  Once the Participation Agreement is received, the PIN will automatically be emailed to the counselor.  The counselor will not need to initiate another PIN application.

The Counselor PIN is used to access the Secure Counselor Web Application and the Secure Document Share Portal.

Check the application status of your students.  NOTE: You must have a Counselor PIN to log in.

The following high school grades have been processed. The list is presented in alphabetical order by high school.

Date Processed
High School
02/26/2016
Aberdeen High School
02/26/2016
Alcorn Central High School
02/02/2016
Amory High School
03/24/2016
Baldwyn High School
04/26/2016
Bay High School
04/13/2016
Bay Springs High School
03/01/2016
Belmont High School
02/26/2016
Biggersville High School
04/18/2016
Biloxi High School
04/29/2016
Blue Mountain High School
04/21/2016
Booneville High School
01/27/2016
Brandon High School
04/26/2016
Broad Street High School
01/22/2016
Brookhaven Academy
04/12/2016
Brookhaven High School
02/02/2016
Bruce High School
04/18/2016
Byhalia High School
02/10/2016
Callaway High School
01/19/2016
Caledonia High School
04/15/2016
Calhoun Academy
04/06/2016
Calhoun City High School
01/19/2016
Carroll Academy
02/09/2016
Center Hill High School
02/10/2016
Central Academy
04/26/2016
Central Holmes Christian School
05/18/2016
Centreville Academy
04/13/2016
Charleston High School
02/18/2016
Choctaw County High School
04/28/2016
Christian Collegiate Academy
04/13/2016
Clarkdale Attendance Center
04/28/2016
Clarksdale High School
04/28/2016
Cleveland High School
02/10/2016
Clinton Christian Academy
04/06/2016
Clinton High School
05/02/2016
Coffeeville High School
04/15/2016
Collins High School
02/17/2016
Columbia Academy
02/26/2016
Columbia High School
05/02/2016
Columbus High School
02/02/2016
Copiah Academy
02/09/2016
Corinth High School
04/04/2016
Crystal Springs High School
04/13/2016
Desoto Central High School
03/01/2016
DIberville High School
02/17/2016
East Rankin Academy
04/08/2016
East Webster High School
03/07/2016
Enterprise Cons High School
02/17/2016
Enterprise High School
02/17/2016
Ethel High School
03/07/2016
Eupora High School
01/20/2016
Falkner High School
01/27/2016
Florence High School
04/04/2016
Forest High School
02/10/2016
Forest Hill High School
03/10/2016
Franklin High School
04/08/2016
Gentry High School
03/07/2016
George County High School
01/25/2016
Germantown High School
03/03/2016
Grace Christian School
04/21/2016
Greene County High School
03/03/2016
Greenville Christian School
04/27/2016
Greenwood High School
01/25/2016
Grenada High School
03/15/2016
Gulfport High School
02/26/2016
Hancock High School
03/21/2016
Harrison Central High School
04/13/2016
Hartfield Academy
03/15/2016
Hatley High School
04/29/2016
Hattiesburg High School
04/15/2016
Hebron Christian School
04/04/2016
Hernando High School
01/25/2016
Hickory Flat Attendance Center
02/03/2016
Hillcrest Christian School
04/18/2016
Horn Lake High School
03/07/2016
Independence High School
02/02/2016
Indianola Academy
01/21/2016
Itawamba Agricultural High School
04/06/2016
Jackson Academy
02/02/2016
Jackson Preparatory School
02/10/2016
Jim Hill High School
04/06/2016
JZ George High School
01/25/2016
Kirk Academy
02/18/2016
Kosciusko High School
02/26/2016
Kossuth High School
02/17/2016
Lafayette High School
04/04/2016
Lake Cormorant High School
04/05/2016
Lamar School
03/04/2016
Lamar Christian School
02/10/2016
Lanier High School
05/24/2016
Laurel Christian High School
04/18/2016
Laurel High School
04/29/2016
Lawrence County High School
04/26/2016
Leake County High School
02/09/2016
Lee Academy
04/05/2016
Leland High School
04/18/2016
Lewisburg High School
02/10/2016
Long Beach High School
03/01/2016
Louisville High School
02/02/2016
Loyd Star High School
01/25/2016
Madison Central High School
04/11/2016
Madison Palmer High School
03/01/2016
Madison Ridgeland Academy
02/02/2016
Magnolia Heights School
03/07/2016
McComb High School
01/27/2016
McLaurin High School
02/10/2016
Mendenhall High School
04/06/2016
Meridian High School
02/26/2016
Mississippi School of Arts
01/27/2016
Mississippi School Math Sciences
04/01/2016
Mooreville High School
05/24/2016
Mount Olive High School
02/10/2016
Murrah High School
04/04/2016
Nanih Waiya School
02/03/2016
Neshoba Central High School
03/11/2016
Nettleton High School
03/11/2016
New Albany High School
04/27/2016
New Hope High School
05/04/2016
New Summit School
04/05/2016
Newton County Academy
03/01/2016
Northeast Lauderdale High School
04/05/2016
Northeast Jones High School
04/21/2016
North Pike High School
03/21/2016
Northpoint Christian School
01/27/2016
Northwest Rankin High School
04/05/2016
Noxapater Attendance Center
03/07/2016
Oak Grove High School
01/14/2016
Oak Hill Academy
03/11/2016
Ocean Springs High School
04/13/2016
Olive Branch High School
03/15/2016
Our Lady Academy
04/15/2016
Oxford High School
03/21/2016
Parklane Academy
03/24/2016
ParkPlace Christian School
04/29/2016
Pascagoula High School
01/27/2016
Pearl High School
04/04/2016
Pearl River Central High School
01/28/2016
Pelahatchie Attendance Center
04/22/2016
Pass Christian High School
03/15/2016
Petal High School
03/11/2016
Picayune Memorial High School
02/03/2016
Pillow Academy
01/28/2016
Pisgah High School
05/02/2016
Pontotoc High School
03/21/2016
Poplarville High School
05/18/2016
Porters Chapel Academy
04/29/2016
Potts Camp School
04/06/2016
Prentiss Christian School
03/07/2016
Presbyterian Christian School
02/10/2016
Provine High School
01/28/2016
Puckett High School
04/25/2016
Purvis High School
04/13/2016
Quitman High School
04/08/2016
Raleigh High School
02/26/2016
Raymond High School
02/05/2016
Ray Brooks School
03/07/2016
Rebul Academy
03/01/2016
Resurrection Catholic School
01/28/2016
Richland High School
03/01/2016
Ridgeland High School
04/19/2016
Ripley High School
04/25/2016
Riverside High School
04/13/2016
Ruleville Central High School
03/03/2016
Sacred Heart Catholic School
04/20/2016
Saint Andrews Episcopal School
04/01/2016
Saint Joseph High School Greenville
04/22/2016
Saint Joseph High School Madison
04/12/2016
Saint Martin High School
03/07/2016
Saint Patrick Catholic High School
02/26/2016
Saint Stanislaus School
04/14/2016
Salem Attendance Center
02/10/2016
Saltillo High School
04/19/2016
Scott Central High School
04/01/2016
Seminary Attendance Center
05/23/2016
Senatobia High School
04/25/2016
Shannon High School
03/21/2016
Shaw High School
01/14/2016
Smithville High School
03/24/2016
South Delta High School
04/25/2016
Southeast Lauderdale High School
04/19/2016
Southaven High School
03/24/2016
South Jones High School
04/01/2016
South Panola High School
02/02/2016
Starkville Academy
04/13/2016
Starkville High School
01/14/2016
Stone High School
04/05/2016
Strayhorn High School
02/10/2016
Stringer Attendance Center
03/07/2016
Sumrall High School
03/24/2016
Sylva Bay Academy
01/27/2016
Taylorsville Attendance Center
03/15/2016
Terry High School
03/01/2016
Tishomingo County High School
01/27/2016
Tremont High School
02/10/2016
Tri County Academy
02/17/2016
Trinity Episcopal Day School
03/03/2016
Tupelo Christian Prep School
02/09/2016
Tupelo High School
04/22/2016
Tylertown High School
04/27/2016
Union High School
01/27/2016
Vancleave High School
04/01/2016
Vardaman High School
04/04/2016
Vicksburg High School
01/14/2016
Walnut High School
02/17/2016
Washington School
02/26/2016
Water Valley High School
04/01/2016
Wayne County High School
05/04/2016
Wesson Attendance Center
04/20/2016
West Bolivar High School
03/21/2016
West Jones High School
02/18/2016
West Lauderdale High School
03/11/2016
West Lincoln High School
04/01/2016
West Point High School
04/16/2016
West Union High School
02/26/2016
Wheeler Attendance Center
02/10/2016
Wingfield High School
03/01/2016
Winona High School
02/18/2016
Yazoo County High School