High School Counselor Information

Alert: Keep Up-to-Date on MS State Financial Aid Newsletters by visiting our Archive

Help your students by submitting their high school grades in a timely manner. Please submit the seven-semester high school grade point average (calculated on a 4.0 scale) for every high school senior by April 30 of each year. Please do not submit grades before the end of the fall semester. Although the application cycle opens on October 1 during the fall term, grades should not be submitted until after January 1 during the spring term. IMPORTANT: Certification of the HELP CORE must be received by April 30 for students applying for the HELP Scholarship.

Generate Student Reports on Demand:

View a YouTube video: How to Generate Mississippi Student Data Reports

View a YouTube video: How to Sort and Filter Mississippi Student Data in Excel

Counselors can generate reports in an easy-to-use Excel format containing state aid application and FAFSA completion data for individual students at their high school. To access the reports, counselors must log in to the Secure Counselor Web Application and select “Generate Student Reports”. Report data is continuously updated, and counselors are encouraged to generate reports as often as necessary. Two reports are currently available:

  1. The State Aid Application Status Report shows which students have applied for state aid, when applications were received, and what documents, if any, are missing.
  2. The FAFSA Completion Status Report shows which students have submitted the FAFSA, when the FAFSA was submitted, whether the submitted FAFSA was complete or incomplete, and whether the student has been selected for verification.

Two Ways to Submit High School Grades:

  1. Secure Document Share Portal – Use this option to submit the high school grade file.
    Follow instructions, available below, to prepare an electronic file; then upload the file to the Secure Document Share Portal. This method requires NO encryption. Step-by-step instructions for uploading to the portal are available HERE. You will need a Username and Password. Your Username* is assigned to you after you apply for your Counselor PIN. Your Password is the same as your Counselor PIN. Follow instructions below for requesting a Counselor PIN. *Note: Usernames assigned to counselors for Share Portal access prior to March 2015 did not change.
  2. Secure Counselor Web Application – Use this option to submit grades or an update for an individual student.
    Step-by-step instructions for utilizing the web application are available HERE. You will need to log in with an Email Address and Counselor PIN. Your login Email Address is the primary email address you provided when you applied for your Counselor PIN. Follow instructions below for requesting a Counselor PIN.

*Do NOT Mail CDs Containing Files.*
*Do NOT Send Files as Email Attachments.*
To ensure the safety of Mississippi student information, the Office will not accept files submitted as email attachments or on CD/USB via regular mail.

Three Ways to Certify the HELP Core Curriculum:

HELP Scholarship applicants must complete a specific HELP Core Curriculum. As required by law, completion of the HELP Core Curriculum must be certified by the high school counselor. The following methods of certification are accepted:

  1. Counselor certifies completion of the HELP Core Curriculum on the Grade File. Follow instructions, available below for preparing the electronic Grade File; then upload the file to the Secure Document Share Portal.
  2. Counselor certifies completion of the HELP Core Curriculum online through the Secure Counselor Web Application. You will be required to log in using your Email Address and Counselor PIN. Your login Email Address is the primary email address you provide when you apply for your Counselor PIN. Follow instructions below for requesting a Counselor PIN. After logging in, select the option to “Submit Student Information.”
  3. Counselor certifies completion of the HELP Core Curriculum on the State Aid Application Status Report. AFTER the March 31 online application deadline for HELP, counselors can log in to the Secure Counselor Web Application and select the option to “Generate Student Reports”. The counselor can generate a State Aid Application Status Report. The counselor can then satisfy the HELP Core Curriculum in the appropriate column and upload the report to the Secure Document Share Portal.

How to Prepare an Electronic Grade File:

The following link provides a template for the information that should be provided in the electronic grade file:

The following documents have been created over time by high school counselors and technical analysts to help counselors extract data from various student information systems.

How to Obtain a Counselor PIN:

The Counselor Certification and PIN Application Process allows the Office to share student-level FAFSA completion data and state aid application data directly with high school counselors.

Two important steps must be taken before the data-sharing can start:

Step 1: A Participation Agreement, signed by the public school district superintendent or the private school headmaster, must be on file with the Mississippi Office of Student Financial Aid (3825 Ridgewood Road, Jackson, MS 39211). This is a federal requirement. A new Participation Agreement must be submitted when the district superintendent or private school headmaster changes. Appendix A of the Participation Agreement must be updated annually.

Participation Agreement for Public School Districts
Appendix A for Public School Districts
Participation Agreement for Private Schools
Appendix A for Private Schools

Step 2: Individual high school counselors must apply for a Counselor PIN by completing the Counselor Certification and PIN Application process through the Secure Counselor Web Application. Upon completion of the online application form, the counselor will be assigned a Counselor PIN.

  • If the school/district has completed Step 1 by submitting the signed Participation Agreement, the PIN will be emailed to the counselor immediately upon completion of the form.

  • If the school/district has not completed Step 1 by submitting the signed Participation Agreement, the counselor will see an error message indicating that the Participation Agreement has not been filed. Once the Participation Agreement is received, the PIN will automatically be emailed to the counselor. The counselor will not need to initiate another PIN application.

The Counselor PIN is used to access the Secure Counselor Web Application and the Secure Document Share Portal.

Check the application status of your students. NOTE: You must have a Counselor PIN to log in.

The following high school grades have been processed. The list is presented in alphabetical order by high school.

Date Processed
High School
04/04/2017
Aberdeen High School
03/27/2017
Alcorn Central High School
02/06/2017
Amory High School
03/22/2017
Baldwyn High School
03/09/2017
Bay High School
03/20/2017
Bay Springs High School
02/02/2017
Belmont High School
05/31/2017
Biggersville High School
04/25/2017
Biloxi High School
04/21/2017
Booneville High School
06/07/2017
Bogue Chitto School
01/31/2017
Brandon High School
01/30/2017
Brookhaven Academy
02/09/2017
Brookhaven High School
03/08/2017
Bruce High School
02/03/2017
Caledonia High School
04/14/2017
Calhoun Academy
04/05/2017
Calhoun City High School
04/26/2017
Callaway High School
01/24/2017
Center Hill High School
02/14/2017
Central Academy
06/07/2017
Central Holmes Christian School
03/01/2017
Charleston High School
02/27/2017
Choctaw County High School
05/02/2017
Christian Collegiate Academy
04/12/2017
Clarkdale Attendance Center
04/25/2017
Cleveland High School
02/06/2017
Clinton Christian Academy
03/01/2017
Clinton High School
05/02/2017
Coffeeville High School
05/31/2017
Collins High School
04/11/2017
Columbia Academy
06/05/2017
Columbia High School
05/02/2017
Columbus Christian Academy
03/24/2017
Columbus High School
02/02/2017
Copiah Academy
01/20/2017
Corinth High School
05/01/2017
Crystal Springs High School
04/27/2017
Desoto Central High School
04/24/2017
DIberville High School
02/09/2017
East Rankin Academy
04/26/2017
East Webster High School
03/08/2017
Enterprise Attendance Center
03/08/2017
Enterprise Cons High School
02/03/2017
Ethel High School
01/24/2017
Falkner High School
01/30/2017
Florence High School
05/31/2017
Forrest County Agricultural High School
04/27/2017
Forest High School
04/26/2017
Forest Hill High School
03/24/2017
Franklin High School
05/03/2017
Gautier High School
05/04/2017
Gentry High School
03/15/2017
George County High School
02/03/2017
Germantown High School
03/27/2017
Grace Christian School
03/15/2017
Greene County High School
01/20/2017
Greenville Christian School
01/20/2017
Grenada High School
03/15/2017
Gulfport High School
05/31/2017
Hamilton School
03/08/2017
Hancock High School
04/12/2017
Harrison Central High School
03/08/2017
Hartfield Academy
03/07/2017
Hatley High School
04/25/2017
Hattiesburg High School
04/21/2017
Hebron Christian School
02/17/2017
Hernando High School
04/11/2017
Hillcrest Christian School
04/28/2017
Horn Lake High School
05/03/2017
HW Byers High School
02/06/2017
Independence High School
02/20/2017
Indianola Academy
01/19/2017
Itawamba Agricultural High School
03/09/2017
Jackson Academy
02/13/2017
Jackson Preparatory School
05/01/2017
Jim Hill High School
02/22/2017
JZ George High School
02/20/2017
Kirk Academy
04/28/2017
Kosciusko High School
02/16/2017
Kossuth High School
03/23/2017
Lafayette High School
04/24/2017
Lake Cormorant High School
01/30/2017
Lamar School
02/03/2017
Lamar Christian School
04/27/2017
Lanier High School
04/28/2017
Lawrence County High School
05/01/2017
Leake County High School
01/19/2017
Lee Academy
05/19/2017
Leland High School
04/12/2017
Lewisburg High School
02/13/2017
Long Beach High School
02/14/2017
Louisville High School
02/22/2017
Loyd Star High School
02/08/2017
Madison Central High School
05/04/2017
Madison Palmer High School
04/14/2017
Madison Ridgeland Academy
05/31/2017
Mantachie High School
03/30/2017
McComb High School
01/30/2017
McLaurin High School
02/06/2017
Mendenhall High School
02/06/2017
Mendenhall High School
05/01/2017
Meridian High School
04/05/2017
Mississippi School of Arts
04/14/2017
Mooreville High School
03/22/2017
Murrah High School
02/16/2017
Nanih Waiya School
02/13/2017
Neshoba Central High School
04/11/2017
Nettleton High School
04/28/2017
New Albany High School
04/04/2017
New Hope High School
04/21/2017
Northeast Jones High School
05/19/2017
North Forrest High School
03/22/2017
Northeast Lauderdale High School
02/13/2017
North Pike High School
02/06/2017
Northpoint Christian School
03/30/2017
Northwest Rankin High School
04/04/2017
Noxapater Attendance Center
02/03/2017
Oak Hill Academy
04/11/2017
Oak Grove High School
05/31/2017
Obannon High School
02/09/2017
Ocean Springs High School
05/12/2017
Olive Branch High School
02/08/2017
Our Lady Academy
04/14/2017
Oxford High School
02/13/2017
Parklane Academy
05/10/2017
Park Place Christian School
04/14/2017
Pascagoula High School
03/20/2017
Pass Christian High School
03/29/2017
Pearl High School
03/29/2017
Pearl River Central High School
02/02/2017
Pelahatchie Attendance Center
03/10/2017
Petal High School
02/14/2017
Picayune Memorial High School
01/20/2017
Pillow Academy
02/02/2017
Pisgah High School
05/05/2017
Pontotoc High School
04/03/2017
Poplarville High School
05/31/2017
Porters Chapel Academy
02/14/2017
Prentiss Christian School
05/02/2017
Potts Camp School
03/30/2017
Presbyterian Christian School
04/27/2017
Provine High School
02/02/2017
Puckett High School
04/03/2017
Purvis High School
05/31/2017
Quitman High School
02/23/2017
Raleigh High School
03/22/2017
Ray Brooks School
04/21/2017
Raymond High School
02/23/2017
Resurrection Catholic School
04/21/2017
Richton High School
03/15/2017
Ridgeland High School
04/28/2017
Riverside High School
05/10/2017
Ruleville Central High School
03/30/2017
Sacred Heart Catholic School
04/04/2017
Saint Aloysius High School
05/01/2017
Saint Andrews Episcopal School
04/11/2017
Saint Joseph High School Greenville
03/27/2017
Saint Joseph High School Madison
02/14/2017
Saint Martin High School
02/06/2017
Saint Patrick Catholic High School
05/02/2017
Saint Stanislaus School
04/25/2017
Salem Attendance Center
01/24/2017
Saltillo High School
06/05/2017
Senatobia High School
04/03/2017
Shannon High School
03/27/2017
Shaw High School
01/19/2017
Smithville High School
04/12/2017
Southaven High School
02/23/2017
Southeast Lauderdale High School
05/02/2017
South Delta High School
04/28/2017
South Jones High School
03/27/2017
South Panola High School
02/13/2017
Starkville Academy
04/20/2017
Starkville High School
03/23/2017
Strayhorn High School
02/17/2017
Stone High School
02/17/2017
Stringer Attendance Center
05/02/2017
Sumrall High School
02/17/2017
Sylva Bay Academy
01/19/2017
Taylorsville Attendance Center
03/10/2017
Terry High School
03/10/2017
Tishomingo County High School
03/16/2017
Tremont High School
02/13/2017
Tri County Academy
05/12/2017
Tupelo Christian Prep School
02/15/2017
Tupelo High School
04/25/2017
Tylertown High School
05/12/2017
Union High School
02/02/2017
Vancleave High School
05/12/2017
Vardaman High School
04/12/2017
Vicksburg High School
05/31/2017
Victory Christian Academy
04/04/2017
Walnut High School
03/23/2017
Warren Central High School
01/19/2017
Washington School
03/29/2017
Water Valley High School
03/29/2017
Wayne County High School
01/19/2017
Wesson Attendance Center
04/14/2017
West Harrison High School
02/23/2017
West Jones High School
02/15/2017
West Lauderdale High School
03/16/2017
West Lincoln High School
05/12/2017
West Marion High School
04/03/2017
West Point High School
04/24/2017
West Union High School
03/23/2017
Wheeler Attendance Center
04/26/2017
Wingfield High School
03/30/2017
Yazoo County High School