High School Counselor Information

To better protect students, the Office is implementing a NEW Counselor Certification and PIN Application Process.  The new process will be implemented on Thursday, March 12, 2015. 

Alert: Keep Up-to-Date on MS State Financial Aid Newsletters by visiting our Archive

Help your students by submitting their high school grades in a timely manner. Please submit the seven-semester high school grade point average (calculated on a 4.0 scale) for every high school senior by April 30, but absolutely no later than May 31.

IMPORTANT: Certification of the HELP CORE must be received by April 30 for students applying for the HELP Scholarship.

Two Ways to Submit High School Grades:

  1. Secure Document Share Portal
    Follow instructions, available below, to prepare an electronic file; then upload the file to the Secure Document Share Portal. This method requires NO encryption. Step-by-step instructions are available HERE. You will need a Username and Password. Your Username* is assigned to you after you apply for your Counselor PIN.  Your Password is the same as your Counselor PIN.  Follow instructions below for requesting a Counselor PIN. *Note:  Usernames assigned to counselors for Share Portal access prior to implementation of the new Counselor PIN application process (before March 12, 2015) will not change.  Counselors applying for a Counselor PIN through the new process will be assigned a Username. Please be patient as the Office implements the new process and seeks to accommodate many new users.
  2. Secure Counselor Web Application Step-by-step instructions are available HERE. To submit grades online, you will need to log in with an Email Address and Counselor PIN.  Your login Email Address is the primary email address you provide when you apply for your Counselor PIN.  Follow instructions below for requesting a Counselor PIN.

***Do NOT Mail CDs Containing Electronic Files or Email Electronic File Attachments***
To ensure the safety of Mississippi student information, the Office will no longer accept files submitted as attachments via email or on CD via regular mail.

Three Ways to Certify the HELP Core Curriculum:

HELP Scholarship applicants must complete a specific HELP Core Curriculum.  As required by law, completion of the HELP Core Curriculum must be certified by the high school counselor. The following methods of certification are accepted:

  1. Counselor certifies completion of the HELP Core Curriculum on the Grade File (no transcript required). Follow instructions, available below for preparing the electronic Grade File; then submit the file using one of the methods listed above.
  2. Counselor certifies completion of the HELP Core Curriculum online through the Secure Counselor Web Application. You will be required to log in using your Email Address and Counselor PIN. Your login Email Address is the primary email address you provide when you apply for your Counselor PIN.  Follow instructions below for requesting a Counselor PIN.  After logging in, you will see options to ”Submit Student Information,” “Check Student Application Status,” or “Update Personal Counselor Account Information.” Choose “Submit Student Information” to provide the requested information.
  3. Counselor certifies completion of the HELP Core Curriculum on the HELP Applicant List.  A list of HELP applicants from each high school will be posted on the Secure Document Share Portal (for all schools with Share Portal access) during the first week of April, following the March 31 online application deadline.  Once the HELP Applicant Lists have been posted, the Office will send an email notification and post a notice at the top of this webpage.

How to Prepare an Electronic Grade File:

How to Obtain a Counselor PIN:  ***NEW Information Posted 3/10/15***

The Office is implementing a NEW Counselor Certification and PIN Application Process. The new process is being implemented to better protect student data and to allow Mississippi to participate in the national FAFSA Completion Project.   The new process will allow the Office to share student-level FAFSA completion data (FAFSA completion status, FAFSA completion date, and verification status) directly with high school counselors.  The FAFSA data, as well as student-level state aid data will be available to counselors on-demand for the first time ever.

Two important steps must be taken before the data-sharing can start:

Step 1: A new Participation Agreement must be signed by each public school district or private school and returned to the Mississippi Office of Student Financial Aid at 3825 Ridgewood Road, Jackson, MS 39211.  This is a federal requirement.  The Office is eager to take this step in the process and invites district superintendents and private school headmasters/principals to sign the Participation Agreement as soon as possible. Counselors do not sign the Participation Agreement but are encouraged to help us collect signed Participation Agreements. 

Step 2: Beginning Thursday, March 12, 2015, individual high school counselors must apply for a new Counselor PIN by completing the Counselor Certification and PIN Application process through the Secure Counselor Web Application. Upon completion of the online PIN application form, the counselor will be assigned a Counselor PIN. 

  • If the school/district has completed Step 1 by submitting the signed Participation Agreement, the PIN will be emailed to the counselor immediately upon completion of the form. 
  • If the school/district has not completed Step 1 by submitting the signed Participation Agreement, the counselor will see an error message indicating that the Participation Agreement has not been filed.  Once the Participation Agreement is received, the PIN will automatically be emailed to the counselor.  The counselor will not need to initiate another PIN application.

The new Counselor PIN will be used to access the Secure Counselor Web Application and the Secure Document Share Portal.

Check the application status of your students.  NOTE: You must have a Counselor PIN to log in.

 

The following high school grades have been processed.

Date Processed
High School
02/18/2015
StarkvilleAcademy
02/18/2015
TupeloHighSchool
02/18/2015
SaintStanislausSchool
02/18/2015
EuporaHighSchool
02/23/2015
CalhounCityHighSchool
02/24/2015
MadisonCentralHighSchool
02/24/2015
PrentissChristianSchool
02/24/2015
HickoryFlatAttendanceCenter
03/11/2015
MissSchoolForMathAndScience
03/11/2015
MagnoliaHeightsHighSchool
03/11/2015
StoneHighSchool
03/12/2015
HernandoHighSchool
03/16/2015
GreenvilleChristianSchool
03/16/2015
EnterpriseAttendanceCenter
03/16/2015
AmoryHighSchool
03/17/2015
ParkPlaceChristianSchool
03/17/2015
LoydStarHighSchool
03/17/2015
WayneCountyHighSchool
03/17/2015
RebulAcademy
03/18/2015
BayHighSchool
03/18/2015
BrookhavenAcademy
03/18/2015
CenterHillHighSchool
03/18/2015
ClintonChristianAcademy
03/18/2015
CopiahAcademy
03/18/2015
EastWebsterHighSchool
03/18/2015
GrenadaHighSchool
03/18/2015
IndianolaAcademy
03/18/2015
LouisvilleHighSchool
03/18/2015
PicayuneMemorialHighSchool
03/18/2015
SaintAloysiusHighSchool
03/18/2015
SmithvilleHighSchool
03/18/2015
TerryHighSchool
03/18/2015
VancleaveHighSchool
03/20/2015
BrandonHighSchool
03/20/2015
FlorenceHighSchool
03/20/2015
McLaurinHighSchool
03/20/2015
NorthwestRankinHighSchool
03/20/2015
RichlandHighSchool
03/20/2015
PelahatchieAttendanceCenter
03/20/2015
PisgahHighSchool
03/20/2015
PuckettHighSchool
03/20/2015
WarrenCentralHighSchool
03/24/2015
BruceHighSchool
03/24/2015
IndependenceHighSchool
03/24/2015
Madison-RidgelandAcademy
03/24/2015
PillowAcademy
03/24/2015
TupeloHighSchoolRevised
03/25/2015
ItawambaAgriculturalHighSchool
03/27/2015
LawrenceCountyHighSchool
03/27/2015
PontotocHighSchool
03/27/2015
RichtonHighSchool
03/27/2015
VardamanHighSchool
03/27/2015
WingfieldHighSchool
03/27/2015
YazooCountyHighSchool
03/27/2015
CarrollAcademy
03/27/2015
OurLadyAcademy
03/27/2015
BelmontHighSchool
03/27/2015
CorinthHighSchool
03/27/2015
ForestHillHighSchool
03/27/2015
JimHillHighSchool
03/27/2015
LanierHighSchool
03/27/2015
MurrahHighSchool
03/27/2015
ProvineHighSchool

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