High School Counselor Information

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Help your students by submitting their high school grades in a timely manner. Please submit the seven-semester high school grade point average (calculated on a 4.0 scale) for every high school senior by April 30, but absolutely no later than May 31.

IMPORTANT: Certification of the HELP CORE must be received by April 30 for students applying for the HELP Scholarship.

Two Ways to Submit High School Grades:

  1. Secure Document Share Portal
    Follow instructions, available below, to prepare an electronic file; then upload the file to the Secure Document Share Portal. This method requires NO encryption. Step-by-step instructions are available HERE. You will need a Username and Password. Your Username* is assigned to you after you apply for your Counselor PIN.  Your Password is the same as your Counselor PIN.  Follow instructions below for requesting a Counselor PIN. *Note:  Usernames assigned to counselors for Share Portal access prior to implementation of the new Counselor PIN application process (before March 12, 2015) will not change.  Counselors applying for a Counselor PIN through the new process will be assigned a Username. Please be patient as the Office implements the new process and seeks to accommodate many new users.
  2. Secure Counselor Web Application Step-by-step instructions are available HERE. To submit grades online, you will need to log in with an Email Address and Counselor PIN.  Your login Email Address is the primary email address you provide when you apply for your Counselor PIN.  Follow instructions below for requesting a Counselor PIN.

***Do NOT Mail CDs Containing Electronic Files or Email Electronic File Attachments***
To ensure the safety of Mississippi student information, the Office will no longer accept files submitted as attachments via email or on CD via regular mail.

Three Ways to Certify the HELP Core Curriculum:

HELP Scholarship applicants must complete a specific HELP Core Curriculum.  As required by law, completion of the HELP Core Curriculum must be certified by the high school counselor. The following methods of certification are accepted:

  1. Counselor certifies completion of the HELP Core Curriculum on the Grade File (no transcript required). Follow instructions, available below for preparing the electronic Grade File; then submit the file using one of the methods listed above.
  2. Counselor certifies completion of the HELP Core Curriculum online through the Secure Counselor Web Application. You will be required to log in using your Email Address and Counselor PIN. Your login Email Address is the primary email address you provide when you apply for your Counselor PIN.  Follow instructions below for requesting a Counselor PIN.  After logging in, you will see options to ”Submit Student Information,” “Check Student Application Status,” or “Update Personal Counselor Account Information.” Choose “Submit Student Information” to provide the requested information.
  3. Counselor certifies completion of the HELP Core Curriculum on the HELP Applicant List.  A list of HELP applicants from each high school will be posted on the Secure Document Share Portal (for all schools with Share Portal access) during the first week of April, following the March 31 online application deadline.  Once the HELP Applicant Lists have been posted, the Office will send an email notification and post a notice at the top of this webpage.

How to Prepare an Electronic Grade File:

The following link provides a template for the information that should be provided in the electronic grade file:

The following documents have been created over time by high school counselors and technical analysts to help counselors extract data from various student information systems.

How to Obtain a Counselor PIN: 

The Office implemented a NEW Counselor Certification and PIN Application Process in March 2015 in an effort to better protect student data and to allow Mississippi to participate in the national FAFSA Completion Project.   The new process will allow the Office to share student-level FAFSA completion data (FAFSA completion status, FAFSA completion date, and verification status) directly with high school counselors.  The FAFSA data, as well as student-level state aid data will be available to counselors on-demand for the first time ever beginning in September 2015.

Two important steps must be taken before the data-sharing can start:

Step 1: A new Participation Agreement must be signed by each public school district or private school and returned to the Mississippi Office of Student Financial Aid at 3825 Ridgewood Road, Jackson, MS 39211.  This is a federal requirement.   

Step 2: Individual high school counselors must apply for a Counselor PIN by completing the Counselor Certification and PIN Application process through the Secure Counselor Web Application. Upon completion of the online PIN application form, the counselor will be assigned a Counselor PIN. 

  • If the school/district has completed Step 1 by submitting the signed Participation Agreement, the PIN will be emailed to the counselor immediately upon completion of the form. 
  • If the school/district has not completed Step 1 by submitting the signed Participation Agreement, the counselor will see an error message indicating that the Participation Agreement has not been filed.  Once the Participation Agreement is received, the PIN will automatically be emailed to the counselor.  The counselor will not need to initiate another PIN application.

The Counselor PIN is used to access the Secure Counselor Web Application and the Secure Document Share Portal.

Check the application status of your students.  NOTE: You must have a Counselor PIN to log in.

 

The following high school grades have been processed. The list is presented in alphabetical order by high school.

Date Processed
High School
02/02/2016
Amory High School
01/27/2016
Brandon High School
01/22/2016
Brookhaven Academy
02/02/2016
Bruce High School
01/19/2016
Caledonia High School
02/02/2016
Copiah Academy
01/20/2016
Falkner High School
01/27/2016
Florence High School
01/25/2016
Germantown High School
01/25/2016
Grenada High School
01/25/2016
Hickory Flat Attendance Center
02/03/2016
Hillcrest Christian School
02/02/2016
Indianola Academy
01/21/2016
Itawamba Agricultural High School
02/02/2016
Jackson Preparatory School
01/25/2016
Kirk Academy
02/02/2016
Loyd Star High School
01/25/2016
Madison Central High School
02/02/2016
Magnolia Heights School
01/27/2016
McLaurin High School
01/27/2016
Mississippi School Math Sciences
02/03/2016
Neshoba Central High School
01/27/2016
Northwest Rankin High School
01/14/2016
Oak Hill Academy
01/27/2016
Pearl High School
01/28/2016
Pelahatchie Attendance Center
02/03/2016
Pillow Academy
01/28/2016
Pisgah High School
01/28/2016
Puckett High School
02/05/2016
Ray Brooks School
01/28/2016
Richland High School
01/14/2016
Smithville High School
01/14/2016
Stone High School
02/02/2016
Starkville Academy
01/27/2016
Taylorsville Attendance Center
01/27/2016
Tremont High School
01/27/2016
Vancleave High School
01/14/2016
Walnut High School